Operations Manager

  • Full Time
  • Anywhere

JOB RESPONSIBILITIES

The Operations Manager reports to the Deputy CEO and manages a full-time Operations Associate. The Operations Manager must understand and support the organization’s mission, vision, values and principles, and be able to clearly articulate the organization’s function. Respect for confidential information is essential.

Human Resources:

  • Update payroll records, coordinate with payroll provider, track all payroll details, and prepare and submit payroll
  • Manage and maintain all human resource files
  • Monitor and track paid time off usage and accrual
  • Manage and implement hiring, onboarding, and termination processes
  • Administer and manage employee benefits, including health insurance, life insurance, workers’ compensation, disability, commuter benefit, flexible spending account, and unemployment
  • Follow changing federal, state, and city laws and manage legal compliance with them
  • Manage staff development program of in-house trainings and seminars
  • Manage staff meetings and celebrations
  • Manage internal staff suggestions and grievances
  • Staff the Board of Directors’ Compensation Committee

Financial Management:

  • Draft organization’s annual budget; deliver two budget forecasts annually
  • Bookkeeping responsibilities for accounts receivable and accounts payable as coordinated with outside accounting consultants
  • Manage bill payments and petty cash
  • Manage audit fieldwork with outside auditors
  • Track all pledges, donations, and other income
  • Work with development department to generate gift receipts for donations
  • Reconcile all donations with Development department
  • Manage and implement all invoicing, collections, and payment processing
  • Staff the Board of Directors’ Finance and Investment Committees

Technology:

  • Manage information technology with outside technology consultants to ensure that all computer systems are functioning properly, information is secure and backed up, and staff computer needs are being met
  • Ensure hardware and software systems are in place and working
  • Research broad institutional technological needs and update as needed
  • Update organization leadership on technology trends
  • Ensure that internet and phone systems are functioning efficiently
  • Coordinate general repairs and maintenance of equipment

Facilities:

  • Manage daily maintenance of the facility, including repairs and improvements
  • Manage institutional archives
  • Liaise with the building management as needed
  • Order supplies and coordinate the purchase of equipment as needed
  • Maintain common office areas, including conference rooms, kitchen, and supply areas
  • Manage the review, negotiating, processing, and implementation of vendor contracts
  • Maintain all vendor files, contracts, and general office files
  • Review and update administrative and operational procedures

QUALIFICATIONS AND EXPECTATIONS

  • Commitment to the mission and goals of Tanenbaum
  • BA or BS degree required, MA a plus
  • Knowledge of nonprofit accounting practices
  • Experience in bookkeeping, budgets, accounting, operations, administration, and/or human resources
  • Ability to analyze and synthesize data and present it clearly
  • Excellent interpersonal, written, and verbal communication
  • Strong organizational and time management skills
  • Detail oriented and precise work products
  • Ability to supervise and manage staff
  • Creative problem-solver able to anticipate and solve problems independently, and follow through on projects to completion
  • Strong computer, technology and troubleshooting skills
  • Represent Tanenbaum in a professional manner at all times
  • Sense of humor

 

WORK PRODUCT

All work produced for Tanenbaum by the employee is the work product of Tanenbaum and may not be used by the employee outside of Tanenbaum-authorized activities.

 

THE ORGANIZATION

The Tanenbaum Center for Interreligious Understanding is a secular, non-sectarian organization that promotes mutual respect with practical programs that bridge religious difference and combat prejudice in areas of armed conflict, schools, workplaces, and health care settings.

 

CONTACT INFORMATION

Please send a cover letter, resume, salary requirements, and one or two brief writing samples (less than five pages) to hr@tanenbaum.org. Applications without salary requirements will not be considered. Please be sure to include the name of the position in the subject line of your email.

No phone calls, please.

To apply for this job email your details to hr@tanenbaum.org